Job Description

Job Description

Job Description

Come Build, Disrupt and Thrive!

KSTA I.T. is seeking an Accounts Receivable Coordinator.

We are seeking a detail-oriented and dependable Accounts Receivable Coordinator to join our Finance team. This position plays a key role in our revenue operations by overseeing invoicing procedures, ensuring timely collections, maintaining customer account accuracy, and delivering exceptional support to internal teams and external clients. This role reports to the AR Manager and is expected to follow all departmental policies and procedures while upholding company values and professionalism.

This is a hybrid position , with remote flexibility and required in-office presence on Wednesdays.

Key Responsibilities:

• Enter new client profiles into the financial and billing platforms based on finalized contract details, including pricing and payment terms.
• Generate and distribute recurring invoices on a monthly billing cycle, ensuring all client invoices are accurate and timely.
• Perform in-depth billing reviews to identify and resolve discrepancies or irregularities prior to sending out invoices.
• Reconcile customer payments received via check, ACH, or other digital platforms daily.
• Review aging reports regularly to monitor overdue accounts and verify appropriate credit applications.
• Conduct outreach and follow-ups with clients as part of the collection process in accordance with agreed-upon contract terms and internal guidelines.
• Send out statements on a regular cadence or upon client request to ensure clarity and transparency.
• Provide timely, courteous responses to billing inquiries via email and phone; work to resolve any issues swiftly and professionally.
• Keep current with internal updates to procedures, systems, and controls related to receivables and apply them to daily activities.
• Support ad hoc tasks and financial projects as assigned.

What You'll Bring:

• A structured and reliable work routine, with the ability to commit to a full-time, 40-hour workweek.
• Prior experience in accounts receivable, payables, or other related finance roles.
• High school diploma or GED required; associate degree preferred.
• Strong command of Microsoft Office Suite or Google Workspace, particularly Excel/Sheets, and experience with ERP or financial systems.
• Clear and effective verbal and written communication skills.
• High level of accuracy and attention to detail with a commitment to meeting deadlines.
• A professional demeanor and ability to handle problem resolution with diplomacy and critical thinking.

Our Work Culture Offers:

• Hybrid work flexibility and a supportive team environment.
• Competitive 401(k) plan with matching contributions.
• Tuition reimbursement opportunities to support ongoing education.
• Access to wellness tools, including a free subscription to Headspace.
• Professional growth and internal advancement potential.
• And a variety of additional employee perks and benefits.

Note: This description is intended to outline the general nature and level of work for this role. Responsibilities and expectations may evolve over time and may be updated as business needs change.

About KSTA I.T.:

KSTA I.T. is a premier Utah based technical staffing and consulting services firm. We specialize in temporary and permanent placement of software, hardware, network, cloud, CRM/ERP, data, end user support, web, and executive/leadership based positions on a full time and consulting basis. If you're interested in a role where top performance is rewarded, personal time is valued, and excellence is demanded at every level, we want to talk to you today!

Where do you want to go? We've got the keys! ~ KSTA I.T.

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